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Drug and Alcohol Testing MIS Data Collection Form

Overview

Employers subject to DOT or USCG drug and alcohol testing regulations must submit their annual drug and alcohol testing data as required by their respective DOT Agency or the USCG. The annual drug and alcohol testing data being submitted for a specific calendar year is to be submitted by March 15th of the following calendar year.

  • Example: If you are required to submit drug and alcohol testing data for the calendar year of 2019, then you must submit your data by March 15, 2020.

When submitting their drug and alcohol testing data, employers are to use the following Drug and Alcohol Testing MIS Data Collection Form and instructions.

FAA, FMCSA, FRA, FTA, and USCG now permit (and prefer) employers to submit the required drug and alcohol testing data via the internet. PHMSA requires that you submit the required data electronically.

If you submit the data via the internet, you are not required to submit a hardcopy. It is recommended employers have a copy of their data available (either hard copy or in electronic format) in the event an auditor or inspector requests a copy.

The following table has links to DOT Agency and USCG specific web pages that contain instructions on and links to submitting the drug and alcohol testing data via the internet.

Links to DOT Agency and USCG specific web pages
Agency
When Employers are required to submit Drug and Alcohol Testing MIS Data
Links to Instructions and to Internet Reporting
FAA See Note 1
(14 CFR Part 120.119 and 120.219(b))
Link to FAA Instructions
FMCSA Upon Request from FMCSA
(49 CFR Part 382.403)
Link to FMCSA Instructions
FRA Each Calendar Year
(49 CFR Part 219.800)
Link to FRA Instructions
FTA Upon Request from FTA
(49 CFR Part 655.72)
Link to FTA Instructions
PHMSA See Note 2
(49 CFR Part 199.119 & 229)
Link to PHMSA Instructions
USCG Each Calendar Year
(46 CFR Part 16.500)
Link to USCG Instructions

Note 1

  • Each part 121 certificate holder: each calendar year
  • Entity with 50 or more employees performing safety-sensitive functions that conducts alcohol and drug misuse prevention programs: each calendar year
  • All aviation employers not included above: upon request from FAA

Note 2

  • More than 50 covered employees: each calendar year
  • 50 or fewer covered employees: upon request from PHMSA

Employers who have additional questions regarding the MIS Data Collection form and reporting process are to contact their respective DOT Agency or USCG program manager.

A red and white checkered hot-air balloon is rising up toward the right, above a complex maze below. A slogan to the right of the balloon says, “Preventing Substance Abuse Begins with Knowledge.”

Last updated: Tuesday, February 18, 2020