IFAC Grant Management - Invoicing Process
Steps for Reimbursement
Grantees seeking reimbursement from the Bureau for eligible project expenses should follow these simple steps:
- Grantee submits a draft invoice package by email to your DOT Grant Management Specialist (GMS)
- Package includes:
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SF-270 – Request for Reimbursement Form
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Invoice Summary Spreadsheet
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Supporting documentation
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- Package includes:
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Bureau GMS reviews draft and sends confirmation/approval to grantee to upload invoice package to Delphi
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Grantee submits final package through Delphi
Note – Grantees need to submit quarterly reports to include SF-425 – Federal Financial Report no later than 30 days after fiscal quarter end date.
In-depth Review of Reimbursement Process
The Bureau held a webinar on the grants invoicing process. The presentation and a link to the recorded webinar are below:
- Presentation
- Recording (passcode: Pf#FLe21)
Applicable Forms
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SF-270 – Request for Reimbursement
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Frequency - Each Invoice Submission Package
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Frequency - Each Invoice Submission Package
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SF-425 – Federal Financial Report
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Frequency - Quarterly (No later than 30 Days after quarter end)
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Note: All Post-Award Reporting Forms and further guidance can be found on Grants.gov.
Federal Fiscal Quarters
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Quarter 1 – October 1 through December 31
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Quarter 2 – January 1 through March 31
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Quarter 3 – April 1 through June 30
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Quarter 4 – July 1 through September 30
Delphi Access
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Access is provided for each project by invitation only once (1) a project is under cooperative agreement and (2) the performance start date is today or earlier.
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For any questions on or updates to Delphi access, please email Jeremy.Flores@dot.gov