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TSB-2018-01 Bicycle Benefit Claims: October- December 2017

TRANSIT BENEFIT PROGRAM BULLETIN

BULLETIN #:  TSB-2018-01

DATE:  January 10, 2018

SUBJECT:  Bicycle Benefit Claims: October- December 2017

PURPOSE: This Bulletin provides updated guidance to Department of Transportation (DOT) Employees on the DOT Bicycle Benefit Program.

BACKGROUND:  On January 1, 2009, the qualified bicycle commuting reimbursement was added to the list of qualified transportation fringe benefits covered in section 132 (f) of the Internal Revenue Service Code, which addresses the tax consequences of certain fringe benefit programs.

ACTION ITEMS:

To ensure timely processing of bicycle claims for the period 1 October 2017 through 31 December 2017, please scan and email all bicycle benefit claims to parking.transitoffice@dot.gov  by February 16, 2018. The Parking Transit Office must adhere to specific deadlines in compliance with established IRS and Federal Appropriation regulations. To assure timely, accurate processing:

PARTICIPANTS MUST:

Complete the following forms located in the DOT Bicycle Benefit Policy at:  http://transerve.dot.gov/documents/bicyclepolicy.pdf

  1. Bicycle Commuter Certification, Appendix A
  2. Standard Form 1164, Appendix B
    • Scan receipts
    • Obtain appropriate signatures
  3. Direct Deposit, Appendix C
  4. DOT (excluding FAA) Mailing Instructions: Email all required forms, receipts, to parking.transitoffice@dot.gov
  5. FAA employees - Mailing Instructions: Mail all required forms, receipts, to:

FAA Transit Benefit Office ATTN: Bicycle Benefits Federal Aviation Administration 800 Independence Avenue,

SW Room 229

Washington, DC 20591

INFORMATION:  Claims will not be accepted after the deadline. The recommended submission date for costs incurred is February 14. The deadline is February 16. There will be no exceptions to the February 16 2018 deadline.

The cash reimbursement will be posted to your account after approval by the authorized certifying officer.  You will be notified of incomplete claim documentation via email.

EXPIRATION DATE:  This Bulletin will remain in effect until June 11, 2018.

CONTACT:  If you have additional questions please contact your Agency POC or parking.transitoffice@dot.gov

Updated: Thursday, January 18, 2018
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