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TSB-2017-16 Annual Parking Recertification (Excluding FAA)

BULLETIN #: TSB-2017-16

DATE:  September 28, 2017

SUBJECT: Annual Parking Recertification (Excluding FAA)

PURPOSE: This Bulletin provides updated guidance on the Department of Transportation Headquarters (DOT) parking recertification.

BACKGROUND:  In accordance with the Department of Transportation Headquarters Parking Policy, section 7.0, Procedures for applying for a Parking Permit, all daily, weekly, monthly and off-hour applicants for parking spaces must register and annually submit a recertification for a parking permit.  Parking permit approvals are for a one-year period and will be issued in accordance with the Federal Property Management Regulations, 41CFR 102-74.285 and 102-74.305 criteria for allocation of parking spaces.

INFORMATION: The Annual Parking Recertification period is October 1, 2017- October 31, 2017. Parking customers must re-certify during this period to satisfy the registration requirement and to park in the DOT garage. Proof of registration is a valid DOT hang-tag issued from the Parking and Transit office. Customers must display a valid hang tag to enter the garage. Customers not displaying a valid hang-tag may be directed out of the garage.

Registration is separate from parking payment.

ACTION:

  1. Go to your account or establish an account by using the following link: Parking  Application.

a. If you already have an account in the Transit Benefit System your login and password are valid for the Parking System.  Do not set up a new account just for the Parking system.

b.  Please note that logon and passwords must be FISMA compliant.

  1. Pick the Recertify/Enroll option and complete the on-line parking application.

  2. Due to an increase in demand for parking in the DOT HQ garage, parking permits will now be distributed in accordance with guidance from the 41CFR 102-74.285 and 102-74.305 by using the following categories to prioritize issuance of parking permits:  Persons with Disabilities, Job Requirement, Special Schedule, Vanpools, Carpools, Privately Owned Vehicles, Motorcycles, and Bicycles.  (Please see below Appendix A for a description of each parking permit category)

a. Applicants will need to select the requested permit type from the dropdown menu.

b. Any applicant selecting “job requirement” must obtain a signed certification form and submit it to the Parking and Transit Office. The certification form used for applications citing “job requirement” is built into the Parking and Transit Benefit System (PTBS) and is made available to applicants when this category is selected.

 

Q&A SESSIONS: TRANServe will be holding question and answer sessions for anyone needing more information on the parking recertification process.  Below are the scheduled sessions which are open to anyone:

 

  • October 11, 2017  11:00-12:00 Oklahoma Room

  • October 17, 2017 11:00-12:00 Conference Room 6

  • October 25, 2017  10:00-11:00 Oklahoma Room

 

EXPIRATION DATE:  This Bulletin will remain in effect until cancelled.

 

CONTACT:  If you have additional questions please contact your modal POC or  parking.transitoffice@dot.gov.

 

Appendix A:

 

Parking Permit Categories

 

 

  1. Persons with Disabilities- an individual with a physical or mental impairment that substantially limits the individual’s mobility or ability to ride mass transportation.
  2. Job Requirements- an individual who performs various complex assignments in matters of agency responsibility under the constraints of time and/or sensitivity and whose workload and schedule are often dictated by unexpected events requiring immediate attention.
  3. Special Schedule- an individual whose documented work hours are subject to shift work that is outside the normal 6 a.m. to 6 p.m. business hours (alternative work schedules do not qualify for this category).
  4. Vanpools- A group of at least seven (7) persons, the permit holder, plus six other riders who routinely share transportation to and from work.
  5. Carpools- a group of two or more people regularly using a motor vehicle for transportation to and from work.
  6. Privately Owned Vehicles- an individual who typically drives into work by themselves in their own vehicle. This is the most common parking permit category.
  7. Motorcycle- an individual who drives a motorized two-wheel vehicle.
  8. Bicycles- an individual who uses a pedal-driven, single-track vehicle, having two wheels attached to a frame, one behind the other.
Last updated: Thursday, September 28, 2017