2025 Flow Annual Meeting
Why Attend
One focused day to see how FLOW data is being used in the real world, help set priorities for the coming year, and connect with peers across the supply chain.
Who Should Attend
Audience: FLOW members and prospective members, plus partners across the end-to-end freight ecosystem.
Most relevant roles: supply chain strategy leaders, operations leaders (ports, carriers, drayage, warehousing), network planners, data and analytics leads, and industry association partners.
What You'll Gain
Practical use cases:
Learn how peers combine FLOW data with internal data to improve forecasting and decision-making.
Shared priorities:
Help validate the program’s top priorities for next year, including data coverage/quality and member value.
Actionable momentum:
Leave with clear next steps, new connections, and at least three recommendations to improve daily operations and resilience.
Built by industry, for industry
The FLOW Annual Meeting is shaped by its members. Volunteers and committee members play a hands-on role in planning and delivering this event, ensuring the agenda and discussions reflect real-world priorities across the supply chain. Their leadership and collaboration are central to what makes this gathering valuable.
You will be assigned breakout sessions by our dedicated team immediately following registration. Your personalized annual meeting schedule will be provided the day of the event.
Registration
Event registration is open to both members and non-members.
Good to know (quick reminders)
- Bring valid REAL ID or complete additional screening if you are a foreign national.
- Allow extra time for entry and wayfinding.
- Travel light; security may limit bag size.
- Plan to purchase your own coffee, water, and lunch.
Countdown
Registration Deadline:
Monday, October 13, 2025
Event Date:
Monday, October 20, 2025
Location:
U.S. Department of Transportation Headquarters, 1200 New Jersey Ave SE, Washington, DC 20590 (Capitol Riverfront)
Contact
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8:30 - 9:00 am
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9:00 - 9:30
Opening RemarksHear from senior USDOT officials and national economic policymakers as they welcome attendees, highlight FLOW’s progress, and set the tone for the Annual Meeting. |
9:30 - 9:45
DemonstrationA guided tour of FLOW’s latest capabilities with real screens: what’s new, what’s improved, and how members can use these features in day-to-day decisions. |
10:45 - 10:00
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Break - Transition to the Conference Center for Breakout Sessions10:00 - 11:00
BREAKOUT A
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BREAKOUT B
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BREAKOUT C
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11:00 - 11:10
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11:10 - 12:00
BREAKOUT A
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BREAKOUT B
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BREAKOUT C
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12:00 - 1:15
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1:15 - 2:05
BREAKOUT A
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BREAKOUT B
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BREAKOUT 03
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2:05 - 2:15
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2:15 - 3:05
BREAKOUT A
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BREAKOUT B
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BREAKOUT C
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3:05 - 3:15
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3:15 - 4:15
Atrium Plenary SessionTable leads share key takeaways from their breakout discussions with the full group, followed by a facilitated synthesis that ties together themes from across the day. |
4:15 - 4:30
Closing remarksFinal thoughts from OST-F Leadership |
Venue & arrival
- U.S. DOT Headquarters, 1200 New Jersey Ave SE, Washington, DC 20590.
- Please plan to arrive 20–30 minutes early to allow time for building security.
ID requirements
- A REAL ID – state-issued driver's license or identification card that complies with the minimum security standards established by the REAL ID Act of 2005.
Screening & building rules
- Standard security screening applies. Bag size and liquids may be limited. Follow posted guidance and staff instructions.
Food & drink
- There is no hosted catering. Attendees purchase their own coffee, water, and lunch. On-site and nearby options are available.
Accessibility
- The venue is accessible. To request accommodation, please contact us by October 10, 2025, so we can plan appropriately.
Photography & recording
- Photography and recording may be limited to certain areas. Please follow the posted signs and staff guidance.
- Photos may be used in FLOW program materials.
Attendee Contact Sharing
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By registering, you agree that your name and email address may be included on the attendee list shared with participants after the meeting. This helps foster networking and follow-up connections across the FLOW community.
Session Content & Information Sharing
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Please note that session notes, key discussion points, and shared materials may be distributed to attendees after the meeting. This ensures that insights and ideas captured during the discussions are available for reference and continued collaboration.
Can prospective members attend?
Yes. Prospective members are welcome; however, overall attendance is limited.
What ID should I bring?
A REAL ID – state-issued driver's license or identification card that complies with the minimum security standards established by the REAL ID Act of 2005.
Is the full agenda open to non-member attendees?
Yes, non-member attendees can join plenary and breakout sessions. Some small-group workshops may be limited to members or marked as observation-only.
What is the dress code?
Business casual.
Will materials be shared after the event?
Yes. Slides or handouts marked for release will be shared with attendees after the event.
How should I plan my arrival?
Arrive 30–45 minutes early to clear security and find the meeting rooms. Public transit is recommended; limited street or garage parking may be available.
Is Wi-Fi available?
Wi-Fi details will be provided in advance and on-site.