Pre - Complaint

Contacting an EEO Counselor

At the informal stage, the aggrieved party must contact an EEO Counselor within 45 days of an alleged incident. During the counseling session, the EEO Counselor will provide the complaint with the following documents:

• Notification of Rights and Responsibilities
• ONEDOT Sharing Neutrals Brochure
• Request for Mediation form
• Other EEO/ADR related materials

Requesting Mediation

The EEO Counselor will describe and answer any questions regarding the ADR process. If the complainant elects to participate in the ADR process, s/he will be required to complete the Request for Mediation form.

Appropriateness

The mediation intake form and requests for mediation will be reviewed by the agency to determine whether the case is appropriate for mediation. If the case is found suitable for mediation, an agreement to mediate form will be signed by each party, and a mediator obtained.

Agreement to Mediate

Once the parties have agreed to enter into mediation, the Agreement to Mediate form should signed by both parties. The form will be submitted to the DOCR Mediation Coordinator (DMC).

In the event ADR is unsuccessful, the case is sent back to the EEO Counselor. The EEO Counselor will conduct a final interview and the complaint will follow the EEO Complaint Process.