USMMA Campus Solutions (UCAS)

This Privacy Impact Assessment (PIA) is prepared for the new USMMA Campus Solution (UCAS) system, at the United States Merchant Marine Academy (USMMA or Academy), a part of the Maritime Administration (MARAD), U.S. Department of Transportation (DOT).

The UCAS system is a highly integrated application suite comprised of several functional modules, providing an end-to-end solution through students’ academic lifecycles while at the Academy. The system maintains records throughout the entire student lifecycle including potential applicants. Using the UCAS system, prospective students can request information and submit applications for admission. Should they choose to enroll, students, generally referred to as “Midshipmen”, will then use the UCAS system to request and accept financial aid awards, enroll in courses, participate in the advising process with USMMA mentors, and receive grades. The Academy and students will use the UCAS system to bill and pay Midshipman Fees, respectively, until they graduate. The UCAS system provides student-facing self-service functionality that allows mobile access. This system will be replacing the current USMMA Student Information System, the Comprehensive Academic Management System (CAMS).

MARAD is publishing this PIA in accordance with the E-Government Act of 2002 because the UCAS system receives, uses, and maintains Personally Identifiable Information (PII) from members of the public, specifically names, addresses, congressional districts, citizenship, gender, social security numbers, scholastic background and high school records, extracurricular and athletic participation, college coursework, medical qualification status, physical qualification status, and academic and non-academic information for students and graduates attending USMMA.