Privacy Act System of Records Notices

Some Federal agencies have responsibility for one or more systems of records which are applicable Government-wide. This negates the need for DOT to publish a system notice if it maintains a record under a Government-wide system of records notice.

• Government-wide Systems of Records

• DOT/ALL 1 - DOT Grievance Records Files - 65 FR 19478 - April 11, 2000
• DOT/ALL 5 - Employee Counseling Services Program Records - 65 FR 19479 - April 11, 2000
• DOT/ALL 6 - Workers' Compensation Information System- 65 FR 19480 - April 11, 2000
• DOT/ALL 7 - Departmental Accounting and Financial Information System (DAFIS) and Delphi Accounting System - 65 FR 19481 - April 11, 2000
• DOT/ALL 8 - Parking and Transit Benefit System - 80 FR 64493 – October 23, 2015
  • Previous Iteration of DOT/ALL 8 - 65 FR 19482 - April 11, 2000
• DOT/ALL 9 - Identification Media Record Systems - 67 FR 62511 - October 7, 2002
• DOT/ALL 10 - Debt Collection File - 65 FR 19483 - April 11, 2000
• DOT/ALL 11 - Integrated Personnel and Payroll System IPPS - 65 FR 19485 - April 11, 2000
• DOT/ALL 12 - DOT Mentoring Program Records System - 65 FR 19486 - April 11, 2000
• DOT/ALL 13 - Internet/Intranet Activity and Access Records - 67 FR 30758 - May 7, 2002
• DOT/ALL 14 - Federal Docket Management System (FDMS) - 73 FR 3316 - January 17, 2008
• DOT/ALL 16 - Mailing Management System - 71 FR 35319 - June 19, 2006
• DOT/ALL 17 - Freedom of Information Act and Privacy Act Case Files - 84 FR 4605 - February 15, 2019
• DOT/ALL 19 - Federal Personnel and Payroll System (FPPS) - 73 FR 66285 - November 7, 2008
• DOT/ALL 21 - Close Call Confidentiality Reporting System (C³RS) -75 FR 20420 - April 19, 2010
• DOT/ALL 22 - Emergency Contact Records (ECR) -- Not Covered by Notices of Other Agencies - 75 FR 68852 - November 9, 2010
• DOT/ALL 23 - Information Sharing Environment (ISE) Suspicious Activity Reporting (SAR) Initiative System of Records - 76 FR 58857 - September 22, 2011
  • Privacy Act Exemptions Final Rule: Maintenance of and Access to Records Pertaining to Individuals - 76 FR 79114 - December 21, 2011
• DOT/ALL 24 - Departmental Office of Civil Rights System - 76 FR 71108 - November 16, 2011
  • Privacy Act Exemptions Final Rule for DOT/All 24 - 77 FR 19943 - April 3, 2012
• DOT/ALL 25 - Department of Transportation Biographies System of Records - 78 FR 26845 - May 8, 2013
• DOT/ALL 26 – Insider Threat Program – 83 FR 49981 – October 3, 2018
  • Privacy Act Exemptions Final Rule for DOT/ALL 26 - 84 FR 23728 - May 23, 2019
• DOT/ALL 027 – Training Programs – 83 FR 60960 - November 27, 2018
• DOT/ALL 28 - Employee Accommodations Files - 86 FR 64597 - November 18, 2021

• DOT/FAA 801 Aviation Registration Records - 88 FR 53951 - August 9, 2023
  • Previous iteration of DOT/FAA 801 - 81 FR 54187 – August 15, 2016
  • Previous Iteration of DOT/FAA 801 - 80 FR 77697 – December 15, 2015
  • Previous Iteration of DOT/FAA 801 - 65 FR 19518 - April 11, 2000
• DOT/FAA 807 - Facility Access Control at the Mike Monroney Aeronautical Center - 87 FR 51477 - August 22, 2022  
  • Previous Iteration of DOT/FAA 807 - Traffic Control at the Mike Monroney Aeronautical Center - 65 FR 19475- April 11, 2000
• DOT/FAA 811 - FAA Health Information Records System - 87 FR 54751 - September 07, 2022
  • Previous Iteration of DOT/FAA 811 - Employee Health Record System - 65 FR 19519 - April 11, 2000
• DOT/FAA 815 - Investigative Record System - 87 FR 51482 - August 22, 2022 
  • Previous Iteration of DOT/FAA 815 - Investigative Record System - 65 FR 19520 - April 11, 2000
• DOT/FAA 816 - Tort Claims and Personal Property Claims Record System - 65 FR 19521 - April 11, 2000
• DOT/FAA 821 - Litigation Information Management Systems - 65 FR 19522 - April 11, 2000
• DOT/FAA 825 - Petitions for Rulemaking - Public Dockets - 65 FR 19523 - April 11, 2000
• DOT/FAA 826 - Petitions for Exemption, Other than Medical Exemption - Public Dockets - 65 FR 19523 - April 11, 2000
• DOT/FAA 827 - Environmental Litigation Files - 65 FR 19524 - April 11, 2000
• DOT/FAA 828 - Physiological Training System - 65 FR 19524 - April 11, 2000
• DOT/FAA 830 - Representatives of the Administrator - 87 FR 54592 - September 6, 2022
  • Previous iteration of DOT/FAA 830 - Representatives of the Administrator - 65 FR 19525 - April 11, 2000
• DOT/FAA 845 Complaint Intake System - 87 FR 61655 - October 10, 2022 
  • Previous Iteration of DOT/FAA 845 - 65 FR 19526 - April 11, 2000
• DOT/FAA 847 - Aviation Records on Individuals - 89 FR 48956 - June 10, 2024 
  • Previous iteration of DOT/FAA 847 - Aviation Records on Individuals - 75 FR 68849 - November 9, 2010
• DOT/FAA 852 - Complaint Investigations System - 87 FR 61649 - October 12, 2022 
  • Previous iteration of DOT/FAA 852 - 65 FR 83124 - December 29, 2000
    • Privacy Act Exemptions Final Rule – 66 FR 20406 – April 23, 2001
• DOT/FAA 853 - Cost Accounting System Employee Labor Data - 67 FR 30756 - May 7, 2002
• DOT/FAA 854 Small Unmanned Aircraft Systems (sUAS) Waivers and Authorizations - 88 FR 59566 - August 29, 2023
  • Previous iteration of DOT/FAA 854 - Small Unmanned Aircraft Systems (sUAS) Waivers and Authorizations - 84 FR 32512 - July 8, 2019
  • Previous Iteration of DOT/FAA 854 - 81 FR 50789 – August 2, 2016
• DOT/FAA 855 - Science, Technology, Engineering, and Math (STEM) Aviation and Space Education (AVSED) Outreach Program - 87 FR 73066 - November 28, 2022
• DOT/FAA 856 Airmen Medical Records - 88 FR 37301 - June 07, 2023
• DOT/FAA 857 Accidents, Incidents and Investigations - 88 FR 73070 - October 24, 2023
• DOT/FAA 858 Adjudication Docket Records in Aviation Litigation Proceedings under 14 Code of Federal Regulations (CFR) part 13, subparts D and G and Acquisition Dispute Proceedings under 14 CFR part 17 - 88 FR 78467 - November 15, 2023 

• DOT/FHWA 219 - User Profile and Access Control System (UPACS) - 71 FR 26167 - May 3, 2006
• DOT/FHWA 220 - Dwight David Eisenhower Transportation Fellowship Program (DDETFP) - 73 FR 48007 - August 15, 2008
• DOT/FHWA 078 - Correspondence Tracking System - 71 FR 68883 - November 28, 2006

• DOT/FMCSA 001 - Motor Carrier Management Information System (MCMIS) - 78 FR 59082 - September 25, 2013
  • Privacy Act Exemptions Final Rule – 66 FR 20406 – April 23, 2001
• DOT/FMCSA 002 - Motor Carrier Safety Proposed Civil and Criminal Enforcement Cases - 65 FR 83124 - December 29, 2000
• DOT/FMCSA 003 - Driver Waiver/Exemption File - 65 FR 83124 - December 15, 2009
• DOT/FMCSA 004 - National Consumer Complaint Database (NCCDB) - 75 FR 27051 - May 13, 2010
  • Previous Iteration of DOT/FMCSA 004 – 69 FR 63190 – October 29, 2004
• DOT/FMCSA 005 - Electronic Document Management System (EDMS) - 71 FR 35727 - June 21, 2006
• DOT/FMCSA 006 - SAFETYNET - retired
• DOT/FMCSA 007 - Pre-Employment Screening Program (PSP) - 77 FR 42548 - July 19, 2012
  • Previous Iteration of DOT/FMCSA 007 - 75 FR 10544 - March 8, 2010
• DOT/FMCSA 008 - Medical Exemption Program - 76 FR 9849 - February 22, 2011
• DOT /FMCSA 009 - National Registry of Certified Medical Examiners (National Registry) - 84 FR 53221 - October 4, 2019
  •  Previous Iteration of DOT/FMCSA 009 - 77 FR 24247 - April 23, 2012
• DOT/FMCSA 010 - Drug and Alcohol Clearinghouse - 87 FR 56485 - September 14, 2022 
  • Previous Iteration of DOT/FMCSA 010 - Drug and Alcohol Clearinghouse -  84 FR 56521 - October 22, 2019
• DOT/FMCSA 011 - Military Under 21 Pilot Program - 84 FR 46779 - September 05, 2019
• DOT/FMCSA 012 - Entry-Level Driver Training Provider Registry (TPR) - 86 FR 34116 - June 28, 2021
• DOT/FMCSA 013 - Safe Driver Apprenticeship Pilot (SDAP) - 87 FR 42543 - July 15, 2022
• DOT/FMCSA 014 - Electronic Logging Device (ELD) Records - 89 FR 43508 - May 17, 2024

• DOT/FRA 106 - Occupational Safety and Health Reporting System - 65 FR 19531 - April 11, 2000
• DOT/FRA 130 - Enforcement Case System - 65 FR 19532 - April 11, 2000
• DOT/FRA 132 - Controlled Correspondence Manager (CCM) - 71 FR 35728 - June 21, 2006

• DOT/FTA 802 The Operational Assets and Information Security (OASIS) System - 73 FR 32072 - June 5, 2008

• DOT/MARAD 001 - Attendance, Leave and Payroll Records of Employees and Certain Other Persons - 65 FR 19533 - April 11, 2000
• DOT/MARAD 002 - Accounts Receivable - 65 FR 19533 - April 11, 2000
• DOT/MARAD 003 - Freedom of Information and Privacy Request Records - 65 FR 19534 - April 11, 2000
• DOT/MARAD 004 - Visitor Logs and Permits for Facilities Under Department Control - 65 FR 19534 - April 11, 2000
• DOT/MARAD 005 - Travel Records (Domestic and Foreign) of Employees and Certain Other Persons - 65 FR 19535 - April 11, 2000
• DOT/MARAD 006 - Executive Correspondence Files - 65 FR 19535 - April 11, 2000
• DOT/MARAD 007 - Litigation, Claims, and Administrative Proceeding Records - 65 FR 19536 - April 11, 2000
• DOT/MARAD 008 - Property Accountability Files - 65 FR 19536 - April 11, 2000
• DOT/MARAD 009 - Records of Cash Receipts - 65 FR 19537 - April 11, 2000
• DOT/MARAD 010 - Employees Personnel Files Not Covered by Notices of Other Agencies - 65 FR 19537 - April 11, 2000
• DOT/MARAD 012 - Applications to United States Merchant Marine Academy, USMMA - 65 FR 19538 - April 11, 2000
• DOT/MARAD 013 - Cadet Files, State Maritime Academies - 65 FR 19539 - April 11, 2000
• DOT/MARAD 014 - Citizenship Statements and Affidavits - 65 FR 19539 - April 11, 2000
• DOT/MARAD 015 - General Agent's Protection and Indemnity and Second Seaman's Insurance; WSA and NSA - 65 FR 19540 - April 11, 2000
• DOT/MARAD 016 - Marine Training School Registrants - 65 FR 19540 - April 11, 2000
• DOT/MARAD 017 - Waivers of Liability to Board Reserve Fleet Vessels and Other Craft Located at United States Merchant Marine Academy - 65 FR 19541 - April 11, 2000
• DOT/MARAD 018 - National Defense Executive Reserve - 65 FR 19541 - April 11, 2000
• DOT/MARAD 020 - Seamen's Awards for Service, Valor, etc. - 65 FR 19542 - April 11, 2000
• DOT/MARAD 021 - Seaman's Employment Analysis Records - 65 FR 19542 - April 11, 2000
• DOT/MARAD 022 - Seaman's Unclaimed Wages (Vietnam Conflict) - 65 FR 19543
• DOT/MARAD 024 - USMMA Non-Appropriated Fund Employees - 65 FR 19543 - April 11, 2000
• DOT/MARAD 025 - USMMA Graduates - 65 FR 19544 - April 11, 2000
• DOT/MARAD 026 - USMMA Midshipmen Deposit Account Records - 65 FR 19544 - April 11, 2000
• DOT/MARAD 027 - USMMA Midshipman Grade Transcripts - 65 FR 19545 - April 11, 2000
• DOT/MARAD 028 - USMMA Midshipman Medical Files - 65 FR 19545 - April 11, 2000
• DOT/MARAD 029 - USMMA Midshipman Personnel Records - 65 FR 19545 - April 11, 2000
• DOT/MARAD 030 - Commitment Agreements - 65 FR 19546 - April 11, 2000
• DOT/MARAD 031 - Mariner Outreach System (MOS) - 74 FR 47851 - September 17, 2009
• DOT/MARAD 032 - Maritime Service Compliance System (MSCS) - 74 FR 47852 - September 17, 2009
• DOT/MARAD 033 - Payroll Labor Distribution System (PLDS) - 74 FR 47853 - September 17, 2009
• DOT/MARAD 034 - Personnel Management Information System (PMIS) - 74 FR 47854 - September 17, 2009
• DOT/MARAD 035 - USMMA Student Religious Accommodations Files - 86 FR 73409 - December 27, 2021

• DOT/NHTSA 401 - Docket System - 65 FR 19546 - April 11, 2000
• DOT/NHTSA 402 - Highway Safety Literature Personal Author File - 65 FR 19547 - April 11, 2000
• DOT/NHTSA 411 - General Public Correspondence System - 65 FR 19547 - April 11, 2000
• DOT/NHTSA 413 - Odometer Fraud Data Files System - 65 FR 19548 - April 11, 2000
• DOT/NHTSA 415 - Artemis System/Vehicle Owner Questionnaire (VOQ) System - 84 FR 17234 - April 24, 2019
  • Previous iteration of DOT/NHTSA 415 - 65 FR 53971 - September 2004
  • Previous iteration of DOT/NHTSA 415 - 65 FR 19548 - April 11, 2000
• DOT/NHTSA 417 - National Driver Register, NDR - 65 FR 19548 - April 11, 2000
• DOT/NHTSA 422 - Temporary Exemption Petitions - 65 FR 19549 - April 11, 2000
• DOT/NHTSA 431 - Civil Penalty Enforcement Files - 65 FR 19550 - April 11, 2000
• DOT/NHTSA 436 - Contract Grievance Records - 65 FR 19550 - April 11, 2000
• DOT/NHTSA 463 - Motor Vehicle and Motor Vehicle Equipment Import - 65 FR 19550 - April 11, 2000
• DOT/NHTSA 464 - CARS Database System - 74 FR 46655 - September 10, 2009

• DOT/OST 100 - Investigative Record System - 77 FR 42797 - July 20, 2012
  • Previous iteration of DOT/OST 100 - 65 FR 19557 - April 11, 2000
• DOT/OST 101 Inspector General Reporting System, TIGR - 65 FR 19558 - April 11, 2000

• DOT/OST 003 - Allegations of Infringement of United States Patents - 65 FR 19551 - April 11, 2000
• DOT/OST 008 - Departmental Advisory Committee Files - 84 FR 5194 - February 20, 2019
• DOT/OST 012 - Files Relating to Personnel Hearings - 65 FR 19552 - April 11, 2000
• DOT/OST 016 - General Investigations Record System - 65 FR 19552 - April 11, 2000
  • DOT/OST 35 Privacy Act Exemptions, Final Rule – 80 FR 32039, June 5, 2015
  • DOT/OST 35 Privacy Act Exemptions, Interim Final Rule – 79 FR 59448, October 2, 2014
• DOT/OST 019 - Individual Personal Interests in Intellectual Property - 65 FR 19553 - April 11, 2000
• DOT/OST 035 - Personnel Security Record System - 89 FR 53176 - June 25, 2024
  • Previous iteration DOT/OST 035 - Personnel Security Record System - 65 FR 19553 - April 11, 2000
  • DOT/OST 35 Privacy Act Exemptions, Final Rule – 80 FR 32039, June 5, 2015
  • DOT/OST 35 Privacy Act Exemptions, Interim Final Rule – 79 FR 59448, October 2, 2014
• DOT/OST 037 - Records of Confirmation Proceeding Requirements for Proposed Executive Appointments to the Department of Transportation - 65 FR 19554 - April 11, 2000
• DOT/OST 041 - Correspondence Control Mail, CCM - 65 FR 19554 - April 11, 2000
• DOT/OST 045 - Unsolicited Contract or Research and Development Proposals Embodying Claims of Proprietary Rights - 65 FR 19555 - April 11, 2000
• DOT/OST 046 - Visit Control Records System - 65 FR 19555 - April 11, 2000
• DOT/OST 056 - Garnishment File - 65 FR 19556 - April 11, 2000
• DOT/OST 057 - Honors Attorney Recruitment Files - 65 FR 19556 - April 11, 2000

• DOT/OST 102 - Aviation Consumer Complaint Application (CCA) Online System - 84 FR 2663 – February 7, 2019

  • DOT/OST 102 – Privacy Act Exemptions, Final Rule – 84 FR 67671, December 11, 2019
  • DOT/OST 102 Privacy Act Exemptions, Notice of Proposed Rulemaking - 84 FR 2137, February 6, 2019
  • Previous Iteration of DOT/OST 102 - 70 FR 9436 - February 25, 2005

• OST/R
  • DOT/RITA 001 - Vehicle and Driver Research, Test, and Evaluation Records - 77 FR 12641 - March 1, 2012

• DOT/RSPA 02 - National Defense Executive Reserve, NDER, File - 65 FR 19559 - April 11, 2000
• DOT/RSPA 04 - Transportation Research Activities Information Service, TRAIS - 65 FR 19560 - April 11, 2000
• DOT/RSPA 05 - Transportation Research Information Service On Line, TRIS-On-Line - 65 FR 19560 - April 11, 2000
• DOT/RSPA 06 - Emergency Alerting Schedules - 65 FR 19561 - April 11, 2000
• DOT/RSPA 09 - Hazardous Materials Incident Telephonic Report System - 65 FR 19562 - April 11, 2000
• DOT/RSPA 10 - Hazardous Materials Incident Written Report System - 65 FR 19562 - April 11, 2000
• DOT/RSPA 11 - Hazardous Materials Information Requests System - 65 FR 19563 - April 11, 2000

• None published

These System of Records Notices have been retired:

• DOT/ALL 18 - International Freight Data System (IFDS) - 73 FR 20084 - April 14, 2008
  • Retirement Notice - 80 FR 64492 - October 23, 2015
• DOT/ALL 20 - On-line Accommodation Tracking System (OATS) - 74 FR 46637 - September 10, 2009
  • Retirement Notice - 86 FR 61398 - November 5, 2021
• DOT/FAA 813 - Civil Aviation Security System - 85 FR 3104 - January 17, 2020
  • Last Published Notice - 65 FR 19519 - April 11, 2000
• DOT/FAA 822 - Aviation Medical Examiner System - 65 FR 19522 - April 11, 2000
• DOT/FAA 833 - Quarters Management Information System - 65 FR 19525 - April 11, 2000
  • Retirement Notice - 83 FR 66839 -  December 27, 2018
• DOT/FAA 837 - Photographs and Biographical Information - 65 FR 19526 - April 11, 2000
  • Retirement Notice - 78 FR 26845 - May 8, 2013
• DOT/FAA 851 - Administration and Compliance Tracking in an Integrated Office Network - 65 FR 19529 - April 11, 2000
  • Retirement Notice -  86 FR 32329 - June 17, 2021
• DOT/FHWA 221 - National Highway Institute Web site (NHIW) and Course Management and Tracking System (CMTS) - 74 FR 30201 - June 24, 2009
  • Retirement Notice - 83 FR 60960 - November 27, 2018
• DOT/FMCSA 006 - SAFETYNET - 84 FR 72135 - December 30, 2019 (retirement)
  • DOT/FMCSA 006 - SAFETYNET - 71 FR 68884 - November 28, 2006 (last published)
• DOT/MARAD 011 - Biographical Files - 65 FR 19538 - April 11, 2000
  • Retirement Notice - 78 FR 26845 - May 8, 2013
• DOT/OST 004 - Board for Correction of Military Records, BCMR - 65 FR 19551 - April 11, 2000
  • Retirement Notice: DHS/ALL-036 Board for Correction of Military Records System of Records Notice - October 2, 2013 78 FR 60888
• DOT/OST 059 - Files of the Board for Correction of Military Records, BCMR for The Coast Guard - 65 FR 19557 - April 11, 2000
  • Retirement Notice: DHS/ALL-036 Board for Correction of Military Records System of Records Notice - October 2, 2013 78 FR 60888
• DOT/RITA 016 – Online Catalogue and Learning Management System – 70 FR 60389 – October 17, 2015
  • Retirement Notice - 83 FR 60960 - November 27, 2018
• DOT/RSPA 08 - Technical Pipeline Safety Committees for Natural Gas and Hazardous Liquid - 65 FR 19561 - April 11, 2000
  • Retirement Notice: DOT/OST-008 Departmental Advisory Committee Files System of Records Notice - 84 FR 5194 - February 20, 2019

The following routine uses apply, except where otherwise noted or where obviously not appropriate, to each system of records maintained by the Department of Transportation, DOT.

• In the event that a system of records maintained by DOT to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto.

• A record from this system of records may be disclosed, as a routine use, to a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DOT decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.

• A record from this system of records may be disclosed, as a routine use, to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.

• Routine Use for Disclosure for Use in Litigation. It shall be a routine use of the records in this system of records to disclose them to the Department of Justice or other Federal agency conducting litigation when

  • (a) DOT, or any agency thereof, or (b) Any employee of DOT or any agency thereof (including a member of the Coast Guard), in his/her official capacity, or (c) Any employee of DOT or any agency thereof (including a member of the Coast Guard), in his/her individual capacity where the Department of Justice has agreed to represent the employee, or (d) The United States or any agency thereof, where DOT determines that litigation is likely to affect the United States, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or other Federal agency conducting the litigation is deemed by DOT to be relevant and necessary in the litigation, provided, however, that in each case, DOT determines that disclosure of the records in the litigation is a use of the information contained in the records that is compatible with the purpose for which the records were collected. 4b. Routine Use for Agency Disclosure in Other Proceedings. It shall be a routine use of records in this system to disclose them in proceedings before any court or adjudicative or administrative body before which DOT or any agency thereof, appears, when (a) DOT, or any agency thereof, or (b) Any employee of DOT or any agency thereof (including a member of the Coast Guard) in his/her official capacity, or (c) Any employee of DOT or any agency thereof (including a member of the Coast Guard) in his/her individual capacity where DOT has agreed to represent the employee, or (d) The United States or any agency thereof, where DOT determines that the proceeding is likely to affect the United States, is a party to the proceeding or has an interest in such proceeding, and DOT determines that use of such records is relevant and necessary in the proceeding, provided, however, that in each case, DOT determines that disclosure of the records in the proceeding is a use of the information contained in the records that is compatible with the purpose for which the records were collected.

• The information contained in this system of records will be disclosed to the Office of Management and Budget, OMB in connection with the review of private relief legislation as set forth in OMB Circular No. A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.

• Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual. In such cases, however, the Congressional office does not have greater rights to records than the individual. Thus, the disclosure may be withheld from delivery to the individual where the file contains investigative or actual information or other materials which are being used, or are expected to be used, to support prosecution or fines against the individual for violations of a statute, or of regulations of the Department based on statutory authority. No such limitations apply to records requested for Congressional oversight or legislative purposes; release is authorized under 49 CFR 10.35(9).

• One or more records from a system of records may be disclosed routinely to the National Archives and Records Administration in records management inspections being conducted under the authority of 44 USC 2904 and 2906.

• Routine Use for disclosure to Coast guard and to Transportation Security Administration. A record from this system of records may be disclosed as a routine use, to the Coast guard and to the Transportation Security Administration if information from this system was shared with either agency when that agency was a component of the Department of Transportation before its transfer to the Department of Homeland Security and such disclosure is necessary to accomplish a DOT, TSA or Coast Guard function related to this system of records.

• DOT may make available to another agency or instrumentality of any government jurisdiction, including State and local governments, listings of names from any system of records in DOT for use in law enforcement activities, either civil or criminal, or to expose fraudulent claims, regardless of the stated purpose for the collection of the information in the system of records. These enforcement activities are generally referred to as matching programs because two lists of names are checked for match using automated assistance. This routine use is advisory in nature and does not offer unrestricted access to systems of records for such law enforcement and related antifraud activities. Each request will be considered on the basis of its purpose, merits, cost effectiveness and alternatives using Instructions on reporting computer matching programs to the Office of Management and Budget, OMB, Congress and the public, published by the Director, OMB, dated September 20, 1989.

• It shall be a routine use of the information in any DOT system of records to provide to the Attorney General of the United States, or his/her designee, information indicating that a person meets any of the disqualifications for receipt, possession, shipment, or transport of a firearm under the Brady Handgun Violence Prevention Act. In case of a dispute concerning the validity of the information provided by DOT to the Attorney General, or his/her designee, it shall be a routine use of the information in any DOT system of records to make any disclosures of such information to the National Background Information Check System, established by the Brady Handgun Violence Prevention Act, as may be necessary to resolve such dispute.

• Notice of Establishment of Two New General Routine Uses and Republication of All General Routine Uses - 75 FR 82132 - December 29, 2010
• Notice to establish three new Privacy Act general routine uses - 77 FR 42796 - July 20, 2012
• Notice of amendment to existing Privacy Act general routine use - 84 FR 55222 - October 15, 2019