Electronic Medical Record System (EMRS)

5 U.S.C. Section 7901 and Executive Order 12196 allow the Federal Aviation Administration’s (FAA) Office of Aerospace Medicine (AAM) to implement a health service and occupational safety program to promote and maintain the physical and mental fitness of employees under their jurisdiction. The Electronic Medical Records System (EMRS) is used to check-in patients and document the purpose of the patient’s visit. In most instances, EMRS collects and maintains medical information on FAA employees or applicants seeking an FAA position requiring a medical clearance. EMRS, in rare instances, may collect information from FAA contractors and members of the public due to a medical emergency or need for first aid. EMRS is used at the clinics in the Civil Aerospace Medical Institute in Oklahoma City (CAMI Occupational Health Clinic) and FAA Health Unit at Headquarters in Washington D.C. (HQ Health Unit).  

The FAA developed this Privacy Impact Assessment (PIA) pursuant to the E-Government Act of 2002, because EMRS collects and maintains Personally Identifiable Information (PII) on FAA employees, applicants for FAA positions requiring a medical clearance, FAA contractors, and members of the public.